Privacy Notice

Who we are

Chesapeake Code provides websites, custom software, and workflow automation for businesses. References to “we,” “us,” and “our” mean Chesapeake Code LLC.

Information we collect

When you submit an inquiry, we collect the information you provide, such as your name, email address, selected service, and project message. The inquiry service stores that information and a submission reference and delivery status so we can review your request, send the two inquiry-related messages, and manage delivery.

We also process limited technical information, including your IP address and request information, to operate and protect the website. The application uses keyed identifiers for some abuse-prevention records rather than storing raw source addresses in the inquiry database. Vercel and other service providers may process IP addresses and related technical information in their own operational and security records.

Please do not submit passwords, payment details, or sensitive personal or business information through the inquiry form.

How we use information

• Review and respond to inquiries.
• Send inquiry acknowledgments and related service communications.
• Operate, maintain, and protect the website.
• Detect misuse and investigate delivery or technical problems.
• Meet applicable obligations and resolve disputes.

Submitting an inquiry does not subscribe you to marketing emails.

Service providers

We use Vercel to host the website and handle server requests, Neon to store inquiry and delivery records, Resend to send inquiry notifications and acknowledgments, and Google Workspace for business email, including direct correspondence with the person handling your inquiry. These providers process information as needed to provide their services. Your email provider also processes messages we send to you. We use Healthchecks.io to monitor scheduled recovery and failure signals; inquiry message content is not included in those monitoring pings.

We do not sell inquiry information or share it for cross-context behavioral advertising.

Artificial intelligence and business information

The inquiry form does not automatically send your message to AI model providers. If a project involves using business information with AI-assisted development tools or other model services, we address that use as part of the project arrangement.

Browser storage and tracking

This website stores your motion preference in your browser so your choice can be remembered. We do not use advertising trackers or session recordings on this website.

Abuse prevention

We use validation, submission limits, and duplicate detection to protect the inquiry service. Additional verification may be requested when submission patterns indicate possible misuse.

How long we keep information

Application inquiry content and each delivery message become eligible for cleanup 30 days after the inquiry is accepted, once neither delivery leg needs that content for a future send. Cleanup runs as part of scheduled service maintenance, so it may occur after the eligibility point. Pending or unresolved delivery work may be retained longer when needed to investigate or safely complete delivery.

Some resolved application delivery and duplicate-prevention records become eligible for cleanup after at least 90 days from acceptance and the latest relevant update, once inquiry content has been removed and no unresolved job requires those records. Accepted deliveries awaiting final provider status and other unresolved matters may be retained longer for reconciliation. Minimal suppression records may remain so we can prevent further unwanted messages.

For prospective customers who do not become clients, our policy is to retain mailbox correspondence for 12 months after the last meaningful contact unless there is an ongoing business need. This mailbox schedule is not automated. Application cleanup does not remove copies in mailboxes, email-provider records, hosting logs, or backups; those are separate and may follow different retention arrangements.

Security

We use safeguards intended to protect information against unauthorized access, alteration, and loss. No website, storage system, or email service can guarantee absolute security.

Where information is processed

Our service providers may process information in countries other than the country where you live. We do not represent that all information remains within the United States.

Your questions and requests

For questions about this notice or to request deletion of inquiry information, email hello@chesapeakecode.com or use our contact form. We may need to verify your request before acting on it.

Some information may need to be retained for legitimate operational reasons, including resolving delivery issues or preventing unwanted messages.

External websites

Our website links to other websites, including America Protective Security. Those websites are operated separately and have their own privacy practices.

Changes to this notice

We may update this notice when our practices change. The effective date will identify the version in use.